JOB DESCRIPTION: Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department’s primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor’s degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
The Program Assistant is responsible for providing support to the Global Access to Information Initiative. The Program Assistant will assist the Director and the Initiative by maintaining calendars, receiving and composing correspondence and inquiries, data management, handling logistics of domestic and international travel, drafting contracts, budgets, and donor reports, writing routine reports and supporting development of new program materials, organizing meetings and events, liaison with other programs/departments. The Program Assistant also may conduct applied research and provide substantive support in one or more of the Global ATI Initiatives programmatic efforts.
The ideal Program Assistant will possess a Bachelor’s Degree in international relations, public policy, or related field and at least two years of work experience. Applicant should be detail-oriented, well organized, and committed to excellence. A high level of personal energy and positive attitude are essential. Prior administrative experience preferred. Strong written and communication skills and working knowledge of various personal computer software applications, e.g. Microsoft Word, Excel, Access database, Power Point and Internet. Ability to quickly learn new software programs and electronic platforms. Experience with international operations, accounts payable and receivable/expense processing and monitoring as well as event planning is a plus. Spanish language skills are a must, and prior living or working experience in a developing country is desirable. Ability to travel internationally is required.
To be considered for this position, you must apply online:
JOB # 45054BR