Program Assistant – FHI 360 – Washington, DC

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Program Assistant (English Access Microscholarship Program) in Washington, DC.

Performs and provides administrative, programmatic and logistical support duties. Prepares documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. Collects and verifies data, summarizes and reconciles information. Coordinates and maintains records management. Serves as a primary resource for assistance in the department.

  • Assists program staff with requests from regional and country offices and other staff members.
  • Coordinates technical visits, travel authorizations, expense reports, and contract agreements to support implementation of country programs.
  • Maintains databases, web pages, and data integrity and security according to quality standards and company policy.
  • Performs day-to–day routines independently with own initiative.
  • Prepares documents, reports and briefing materials for consultants, staff and clients.
  • Coordinates division of workload among other administrative/support staff.
  • Assists in the orientation/training of new administrative/support staff.
  • Performs entry level technical program related tasks.
  • Ensures documentation and reports are tracked regularly and adhere to country and regional standards.
  • Performs other related duties as assigned.
Project Description:

We are seeking a Program Assistant to provide administrative support to the project team that manages the English Access Microscholarship Program (Access).  The Access program promotes and supports English Language acquisition in gifted but under-resourced youth ages 13-20 around the world.

Additional Responsibilities:
  • Complete administrative tasks in support of core project operations such as setting up and vetting overseas providers, initiating and tracking fund disbursements, and processing and reviewing program reports.
  • Enter, manage and ensure integrity of project data; work with project team to effectuate implementation of new IT application designed to support overall project implementation.
  • Help to produce and maintain general project materials, including but not limited to internal process outlines, standard form templates, and standard communication templates.
  • Assist in making the logistical arrangements for groups of program participants, teachers and administrators that travel to the U.S. for workshops, including travel, hotels, ground transportation, catering, and coordination with local partners.
  • Complete day-to-day tasks in support of the project’s social media and communications plans.
  • Perform other duties, as assigned.


Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines and be flexible


Demonstrated attention to detail in the management of information and data


Strong computer skills including use of databases and proficiency in Microsoft Office and Excel


Strong oral and written communication skills; demonstrated professionalism in written correspondence


Demonstrated strong interpersonal and cross-cultural communication skills


Familiarity with social media tools and platforms


Required: Associate’s Degree or its International Equivalent – Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.


Preferred: Bachelor’s degree


Experience on or with international exchanges, preferred



Typically requires 0-2 years of programs and administrative support experience.

  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
  • Must be able to read, write and speak fluent English; fluent in host country language as appropriate.
  • Prior experience in a non- governmental organization (NGO) preferred.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360’s Career Center at or through the Employment section at Please submit CV/resume and cover letter including salary requirements. Please specify source in your application.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.

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