Building a Better Response (BBR): Strengthening NGO Capacity and Engagement in the International Humanitarian Architecture
International Medical Corps
Duration: Full-time: December 2014-July 2016
The “Building a Better Response: Strengthening Non-Governmental Organization (NGO) Capacity and Engagement in the International Humanitarian Architecture” project aims to strengthen the capacity of national and international NGO personnel, as well as other humanitarian actors, to engage with the humanitarian systems and architecture in a manner that improves overall coordination and response to the needs of affected populations. Funded by the US Agency for International Development Office of US Foreign Disaster Assistance, the project is being implemented through a consortium that brings together a combination of operational and technical expertise, spearheaded by International Medical Corps in collaboration with Concern Worldwide and the Harvard Humanitarian Initiative.
The Project Assistant will assist with the set of activities within the BBR project that specifically deals with training activities in Arabic for emerging partners (i.e., the Organization of Islamic Cooperation and the League of Arab States) in the Middle East, North Africa, and Asia. S/he will report to the BBR Program Director.
Duties of the Project Assistant will include (but are not limited to):
- Provide logistical support related to identification of training sites for emerging partners workshops in Arabic-speaking countries
- Perform workshop preparation activities, including: 1) Procure, print, and compile workshop manuals, name tags, sign-in sheets, participants list, certificates, etc.; 2) Assist with ordering workshop resources and office supplies; 3) Coordinate production of visibility items, if needed; 4) Provide support with procurement documents (requisition forms, etc.); 5) oversight of participant application process, including confirmation of application, formatting and organization of application materials, etc.; 6) Other tasks to support the workshop organizing team and workshop facilitators
- Arrange all the logistics with the workshop sites and independently troubleshoot as needed: room reservations; overseeing conference room set-up to ensure that all materials needed are available and the room is set as needed for the day’s activities; organizing PowerPoint presentations and hand-outs needed for each day; working with location staff to schedule lunches and breaks; attending to special needs of any participant, facilitator, or guest speaker; etc. This includes tracking attendees to ensure their participation and transport to the workshop/meeting site.
- Assist with the tracking of workshop budgets to ensure costs are in line
- Be the logistical point of contact for all workshop/meeting attendees for emerging partners workshops and related events
- Assist with the development of curriculum materials in Arabic, including formatting, standardization, gathering reference materials, etc.
- Assist with drafting and reviewing communication and other materials for the project in Arabic; translation of workshop and e-learning related materials and data from Arabic to English/English to Arabic
- Assist with collecting and entering data into the BBR beneficiary tracking system, particularly in relation to translation and organizing of Arabic beneficiary information from workshop lists and e-learning registration
- Support the dissemination of information related to the project to various audiences worldwide
- Assist the Program Support Officer with the organization of domestic non-workshop events, such as Advisory Committee and partners meetings, to include venue reservation, coordination of catering, participant travel arrangements, etc.
- Serve as the BBR project’s travel specialist by spending a percentage of time (up to 50%) as a member of IMC’s Travel Department devoted exclusively to arranging all BBR-related travel, including staff, consultants, and participants in workshops, meetings, and other events. This includes securing and coordinating air and train travel, ground transportation, invitation letters, visas, and whatever else is needed.
- Provide backstopping and coverage of activities for the Project Manager and Program Support Officer, as needed
- And other duties as required.
The proper candidate has to:
- Have a good customer service attitude
- Be able to think quickly on his/her feet
- Be comfortable dealing with people from a variety of different countries
- Be able to handle many different tasks simultaneously
- Be able to work collaboratively
- Be willing and able to travel internationally
- Native fluency in Arabic (spoken and written), and proficiency in English; knowledge of French a plus
- Bachelor’s degree, preferably in international affairs or a related field of study
- 1-2 years of professional work experience
- Familiarity with humanitarian issues
- Proficient in computer applications, especially with MS Word, Excel, and PowerPoint
- Have traveled internationally